The Minneapolis Heart Institute Foundation® (MHIF) is seeking to hire a Research Finance Specialist to contribute to MHIF’s vision of creating a world without heart and vascular disease. To achieve this bold vision, we are dedicated to improving the cardiovascular health of individuals and communities through innovative research and education. Now in its 37th year, MHIF is a recognized research leader in the broadest range of cardiovascular medicine and population health initiatives. Each year MHIF leads more than 175 active research projects and publishes more than 120 peer-reviewed studies. And MHIF leads cutting-edge, transformative population health research to connect, engage, inform and empower individuals and communities to improve their health. MHIF provides an excellent opportunity to contribute in high impact roles with unique, stimulating and varied work.
The Research Finance Specialist position provides support to the Research Business Services area, by performing key activities in the financial management of a large portfolio of research studies. The position will support billing compliance processes for a multitude of research encounters throughout the lifecycle of each study. The Research Finance Specialist will manage the processing of study accounts payables and receivables and manage account resolution. The position will assist in the development of and perform key quality monitoring to ensure proper billing and account maintenance.
The Research Finance Specialist will perform research billing review procedures on patient accounts. The position will be responsible for providing guidance and periodic training as needed to research coordinators with respect to the bill review process, invoicing requirements and system support. The Research Finance Specialist will serve as key contact for patient billing resolution; as well as provide guidance to staff on third party reimbursement and hospital/clinic registration processes. The Research Finance Specialist may serve as a key contact for Allina research billing stakeholders and may provide additional support as needed to related MHIF-Allina processes.
The position may provide additional administrative support to Research and/or Finance as capacity allows.
1. Billing Compliance
a. Following billing compliance documentation, makes determination on billable services, completes billing review procedures. Consults with research staff to review complex patient billing encounters.
b. Participates in study startup activities to ensure the proper launch of patient registration and billing processes.
c. Serves as key contact for billing issues management. Tracks and monitors billing compliance issues.
d. Provides input to staff on registration and insurance processes (Electronic Medical Record processes and Pre-Certification/Pre-Authorization of investigational device procedures).
e. Serves as a subject matter expert with respect to research billing; provides guidance to staff and assists with training as needed.
2. Study Accounts Payable
a. Reviews and processes hospital, clinic and ancillary charges.
b. Reviews and processes subject travel, accommodations, and stipends.
c. Reviews and processes other study expenses such as IRB invoices, hospital/clinic pharmacy, lab and administrative expenses.
d. Works with Allina Office of Sponsored Programs to resolve study account statements.
3. Study Accounts Receivable
a. Enters administrative revenue activities into system.
b. May assist with multi-center and/or satellite site disbursements.
c. Provides backup support to Finance Assistant with cash application, payment resolution and account processing.
d. Interacts with Finance team with regard to study information, receivables management and system inquiries, etc.
4. Quality Assurance, Reporting
a. Performs quality monitoring to ensure proper capture of study activities and related billing.
b. Runs system reports, as needed.
c. Assists research managers with metrics development and study-specific inquiries related to revenue and expense entries.
Reports to the Sr. Advisor, Research Business Services with frequent interaction with clinical research teams, managers, contract/budget/regulatory personnel and the Finance team. Works closely with the CTMS administrator, Allina Office of Sponsored Programs billing compliance staff and hospital/clinic billing office personnel.
This position will interface with research patients regarding inquiries and resolution of research billing.
• Associates Degree in Business, Accounting or related field.
• 2+ years working in a clinical research area or similar healthcare role.
• Previous experience working in Epic* electronic medical record as well as a clinical trial management system (*or similar EMR).
• Proficient in MS Office suite, with strong Excel skills.
• Demonstrated strong customer service performance.
• Ability to interpret clinical trial contractual terms and billing compliance requirements.
• Ability to manage multiple priorities.
• Ability to manage a large portfolio of studies (100+ studies).
Ability to work at a computer for long periods of time.
This job description represents the major functions of the position but is not intended to be all-inclusive.